Learn how to create, edit, format, and share documents with ease using Word for Mac 2019. Follow along with David Rivers as he shows all the essential features of this powerful tool. David covers creating new documents from templates and scratch, formatting text and pages, working with headers and footers, using styles, leveraging proofing and AutoCorrect options, adding shapes and images, and more. He also shows how to share documents with others via email and the cloud, as well as how to add password protection to a document you plan on sharing. Instructor. David Rivers specializes in elearning and productivity. His clients include Microsoft and Corel.
Author, trainer, and learning and development expert David Rivers has over 20 years experience helping government, hi-tech, and healthcare businesses increase their efficiency and productivity by integrating technology tools. With deep experience in Microsoft Office, elearning tools, and assorted productivity tools such as FrameMaker and RoboHelp, David is passionate about helping people improve their workflows to recover time in their schedules. His clients include Microsoft, Corel Corporation, Halogen Software, and the City of Ottawa.
I see how to configure one instance of a bulleted list so that it has a hanging indent. But I want a style that does that, not a one-off. Darned if I can figure out how to indent so that the text aligns, and the bullet itself sticks out to the left, as a style.
David is also a published book author on topics ranging from Photoshop to Acrobat and the Microsoft Digital Image Suite. By: Jess Stratton course.
1h 57m 33s. 991 viewers. Course Transcript - Instructor On occasion, you may need to create a list of some sort in your Word documents here in Word 2019 on the Mac.
Perhaps it's a list of items, in no particular order, where bullets would look nice. Other times, you may need to have things in order and numbering would look good. Instead of you doing the bullets and numbering yourself, let Word handle it.
And when you need to make adjustments, it'll be a breeze. Let's explore this in this chapter beginning with a bulleted list. We'll continue working with our Tech Connect document 0601 if you're catching up. Let's just scroll down to the section on artificial intelligence, The Future of AI Technology. We'll click right at the end of that last paragraph ending with more independently, and press Return to go down to the next line. Next, we'll type in a title. How about Careers in AI include, a colon, we'll hit Return again.
Let's bold that so it stands out. We'll click in the left margin to select the entire thing, go to the Home tab, and click the Bold button.
There it goes. Now we'll click down below where the list is going to begin. Now, one option is to simply type out the items on a separate line and then apply the bullets later or you can use Automatic Bullets that will happen by default when you use things like a dash, for example.
Hit the dash on your keyboard, then hit the Tab key. Automatically, Word thinks you wanna start a list, indents the tab. You can see, so our dash here is actually indented from the left margin and our cursor's flashing after a Tab as well. You'll also see this little guy, the AutoCorrect icon. Give it a click to see that we can undo Automatic Bullets if you didn't want that. We can say stop doing this automatically and it won't do it again in this document, or we can go to the control for autoformatting and adjust the options from here.
But if you're happy with it, just click after the dash and start typing. So, let's type in something like Software Engineers. Look what happens when you press Return. Goes down to the next line and creates the next bullet using those dashes. Let's type in Computer Scientists and press Return. All right, let's type in a bunch more.
You can go ahead and type in these. Research Scientists, Algorithm specialists, Mechanical engineers. You can see developers.
Another one, Design engineers. When you press Return at the end, of course another bullet is started for you. But if you don't need it, just backspace with your Delete key, backspace again and again. You can see on the fourth one, we're back up around to the end of engineers, where we shouldn't have hit Return in the first place to start that next bullet.
But that's how you get rid of them, just backspacing all the way back to the last character. So, that's the default bullets using those dashes. What if you wanted to choose a different type of bullet? Well, you may have noticed with the Home tab selected that the Bullet button is currently selected, indicating that we're in a bulleted list using Automatic Bullets. Let's select the list. You'll notice you can't select the dashes.
Click and drag across and you can see you're actually moving things around. Like what we see up here on the ruler, we can move these markers to move things around. What we wanna do is just simply select everything, so we need to start at the first item, Software Engineers, click and drag straight down. You're not selecting the bullets and adjusting them in any way. What we can do now though is go up to the Bullet button.
We could turn bullets off. You can see it's just a list. Click it again to turn them back on. Click the dropdown arrow and you'll see some different ones to choose from, such as a nice, round dot. That looks good. Go back to the dropdown, try another one, like a hollow circle, or maybe squares would be better. You can see there's a Bullet Library to choose from.
You can even define your own bullets. I'm gonna go with the squares, like so. Just click anywhere in the background to deselect. Now, if you want to move that over even further, again, we could go back to that ruler. With our bulleted list selected right to the last item, go up to the ruler and you'll see the different markers for indents. There's our first line indent. Let's move our left indent, which is the space between the bullet and the list items, all the way over to one and a half inches on the ruler.
Now look what happens when we go over here to our indent and drag it over. It's all that moves. We're not pushing the list items off to the right along with it. So, we can create as much or as little space as we want using these markers like so.
So long as your entire list is selected, the entire list will be affected by your changes as opposed to one bullet at a time. Click in the background to see the end result. So maybe Careers in AI should also be indented. Just hit your Tab key in front of the C in Careers.
Hit it again if you wanna bump it in even further. I think that's a good spot right there. All right, what if your list has to be numbered in a specific order?
For example, let's click in front of Careers. You can see here we have seven items on our list. Let's type in Top 7 Careers in AI and instead of include, I'm gonna backspace over that, type in are.
Now down below, what we want instead of bullets is a list that's numbered in the order of the top seven careers in this case. We'll do that next. Practice while you learn with exercise files. Watch this course anytime, anywhere. Course Contents.
Introduction Introduction. 1. Get Started 1. Get Started. 2. Edit Text. 3.
Format Text 3. Format Text. 4. Work with Paragraph Text 4. Work with Paragraph Text. 5. Format Pages 5.
Format Pages. 6. Create Bulleted and Numbered Lists 6. Create Bulleted and Numbered Lists. 7. Illustrate Your Documents 7. Illustrate Your Documents.
8. Proof Your Documents 8.
Proof Your Documents. 9. Share and Collaborate with Others 9. Share and Collaborate with Others. Conclusion Conclusion.
How to control bullets in Word 2007 or Word 2010. Create a list style and then attach the 5 built-in List Bullet paragraph styles to the list style. Add List Bullet to the Quick Styles gallery. To add bullets to a paragraph, use the List Bullet thumbnail on the Home tab and the Increase Indent button as needed. To change anything to do with the the bullets, edit the List Style, not the individual paragraph styles. Before you start here, you may like to read the introduction at.
If you are using Word 2003 or an earlier version, this page is not for you. If you're not sure what version of Word you have, see Begin with the end in mind To control bullets, don't use the bullets button on the ribbon. That will drive you crazy.
Instead, create a list style to manage the bullets, and then apply the built-in paragraph styles List Bullet, List Bullet 2, List Bullet 3 etc to your text. It's actually not hard to do this, once you get the hang of it. After you've done this a couple of times it will take less time to set up your bullets than it will to read this article. Why do I need to use more than one List Bullet style?
Word has five built-in paragraph styles named List Bullet, List Bullet 2, List Bullet 3 etc. We're going to use the List Bullet paragraph style for bullets that begin at the far left. Bullets that have to be indented use List Bullet 2.
Bullets that are indented a bit more are List Bullet 3. Like this:. Level one bullets use style List Bullet. Level two bullets use style List Bullet 2. Level three bullets use style List Bullet 3. Level four bullets use style List Bullet 4. And finally, level five bullets use style List Bullet 5 Why do I need a list style?
The built-in List Bullet paragraph styles all have the text 'List Bullet' in their names. That common naming is the only connection those paragraph styles have with one another. Word doesn't 'know' that List Bullet 2 is supposed to be an indented bullet 'below' style List Bullet. Figure 1: A list style is like the driver of a team of horses: it's the co-ordinating mechanism, but the horses (and the paragraph styles) still do all the work. We have to tell Word that these five paragraph styles form some kind of 'set'.
The mechanism we use to do that is what Word calls a List Style. A List Style is a bit like the driver of a team of horses. The list style is in charge. But the paragraph styles actually do the work. The driver can't get far without the horses. But without the driver, the horses will wander around, each doing just what it pleases.
The driver—like a list style—is the unifying, co-ordinating mechanism (Figure 1). So what do I have to do with all these styles? Here is a quick overview of where we're going:. Create a new list style and attach the 5 built-in paragraph styles to your new list style. Modify style List Bullet to show it on the Home tab. Apply style List Bullet and the other built-in paragraph styles to your text.
Don't apply the list style to text. To edit the bullets or horizontal spacing (eg the space between the bullet and the text), edit the list style, not the paragraph styles. How to create a new list style To create your list style, on the Home tab, in the Paragraph group, click the Multilevel list menu and choose Define New List Style (Figure 2). Figure 2: On the Multilevel list menu, choose the Define New List Style option. In the Define New List Style dialog (Figure 3), do (only) two things:.
Give your list style a name. Hint: Give it a plural name. That makes it clear that this is a list style that's controlling more than one paragraph style. And, give it a name directly related to the paragraph styles you're going to use. We're going to use paragraph styles List Bullet, List Bullet 2, List Bullet 3 etc.
So I suggest naming the list style as ListBullets. On the Format menu, click Numbering. (Why 'Numbering' when we're dealing with bullets? Because to Word, bullets and numbering are inextricably linked.). Figure 3: In the Define New List Style dialog, give your list style a name and then click Format Numbering We're now in the Modify Multilevel List dialog box (Figure 5).
The list style is the co-ordinating mechanism for the whole 'set' of paragraph styles we'll use. So we set up all levels of bullets in this one dialog box. For the simplest set of ordinary bullets:. In the Modify multilevel list dialog, click the More button. Attach the List Bullet paragraph styles to the first 5 levels in the list style. To do that:.
In the 'Click level to modify' list, select level 1. In the 'Link level to style' box, choose List Bullet.
That attaches paragraph style List Bullet to level 1 of the list style. In the 'Click level to modify' list, select level 2 and attach style List Bullet 2.
And attach List Bullet 3 to level 3, List Bullet 4 to level 4 and List Bullet 5 to level 5. (Keyboard users will experience a bug in this dialog box that's been there for 10 years or more: if you use the keyboard to attach your styles, typing the names of the styles as you go, you'll have to go back and re-attach List Bullet to Level 1). Now we tell Word about the bullets: round?. In the 'Click level to modify' list, click level 1. 'In the Number style for this level' box, scroll down the list and choose the bullet you want. In the 'Click level to modify' list, select level 2.
And choose your bullet for level 2. And so on down to level 5. For each of levels 6 to 9.
choose the level in the 'Click level to modify' list. set the 'Number Style for this level' to '(none') and. delete anything in the 'Enter formatting for number' box. The default indents are actually quite reasonable.
If you prefer to change them, then you have two choices. The easy way is to click the 'Set for all levels' button. You'll see the Set for All levels dialog (Figure 4). Figure 5: The finished settings in the Modify Multilevel List dialog.
OK, OK back to your document. How to show the List Bullet style on the Home tab Our ListBullets list style is all set up and ready to go. But we never actually use that list style. Do not apply the list style to your text. Instead, apply the List Bullet, List Bullet 2 etc paragraph styles to text. We can make it very easy to apply style List Bullet and its brothers and sisters by adding it to the Quick Styles gallery.
List Bullet will then show on the Home tab. The thumbnail will even show the bullet. To do that, right-click the List Bullet style name in the Styles pane and choose to add it to the Quick Styles gallery. Full instructions at. How to apply the List Bullet styles to your text How to apply bullets to a paragraph To apply the bullets to one or more paragraphs in your document:.
click once within a paragraph, or select text from two or more paragraphs. on the Home tab, click the thumbnail for the List Bullet style (Figure 6) (or, for keyboard junkies, use Ctrl-Shift-L, which is the built-in keyboard shortcut for applying style List Bullet). Figure 7: Use the Increase Indent button to demote a paragraph (ie indent it to the right) Create lower-levels of bullets (which generally means to indent your bulleted paragraphs) by applying the paragraph styles List Bullet 2, List Bullet 3 etc. To do that, you could put all 5 List Bullet styles on the Quick Styles gallery. But that would take up a lot of precious real estate. For an easier way, using less real estate, use the Increase Indent button.
It's on the Home tab, in the Paragraph group (Figure 7). And, to promote a paragraph (ie move it to the left), use the Decrease Indent button. Or, for keyboard junkies use Shift-Alt-Right arrow and Shift-Alt-Left arrow.
There are three important things to note here:. If you only put style List Bullet on the Quick Styles gallery, there is no easy way to see which of your bulleted paragraph styles has been applied to a paragraph of text. To get around that, see. If you click in a paragraph in style List Bullet and click the Increase Indent button (or do Shift-Alt-Right arrow), you're not applying some kind of nasty direct formatting.
Word will apply style List Bullet 2 to your text. Click Increase Indent again, and Word will apply style List Bullet 3. That is, Word is applying the appropriate paragraph styles to your paragraphs.
The Increase Indent and Decrease Indent buttons (and Alt-Shift-Left and Alt-Shift-Right) only work in this special way because you attached your List Bullet paragraph styles to a list style. They don't work like this out-of-the-box. However Word wouldn't be Word without a few bugs. One bug that interferes with controlling your lists in this way is that the Increase Indent button and Alt-Shift-Right don't work on the first List Bullet paragraph in your document. Instead, the whole scheme of bullets moves to the right.
![Indent Indent](/uploads/1/2/5/4/125498825/770953190.jpg)
So, don't click the Increase Indent button, or use Alt-Shift-Right. On the first bulleted paragraph in your document. How to edit your bulleting scheme Your bulleting scheme is stored in your ListBullets list style.
It's not stored in the individual paragraph styles. Therefore:. Edit the individual paragraph styles if you want to change paragraph settings (eg space before or after) or the font of the text that follows the bullet (eg to make it big or pink or bold). To edit an individual paragraph style, see. Edit the list style if you want to change the bullets, the position between bullet and text, the size of the bullet and so on. To edit your list style:.
Click within one of your bulleted paragraphs. On the Home tab, in the Paragraph group, click the Multilevel list menu button. You will see the ListBullets list style highlighted at the bottom of the menu. Right-click the thumbnail for the ListBullets list style and choose Modify. Format Numbering. You can how change any or all of your bullet settings (Figure 8). This article is copyright.
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